The Daily Strata Manager Productivity Plan
We asked our Strata Manager subscribers to provide some productivity hacks. We’ve hacked them into to a simple, practical checklist to help strata managers stay organised, focused, and efficient every day ensure clients are looked after.
Morning Setup (15 minutes)
Review your calendar and deadlines for the day.
Identify your top 3–5 priorities (“must do today”).
Scan your inbox for urgent matters flag.
Block out at least one hour for focused, uninterrupted work to get the important items done.
During the Day
Batch similar tasks emails, calls, approvals.
Pick up the phone for complex issues instead of engaging in long email chains.
Record key decisions and assign follow-ups immediately.
Silence notifications during focus blocks.
Update your task list instead of relying on memory.
Maintain a “Waiting On” list to track pending replies or actions.
Delegate clearly with written handovers.
Afternoon Wrap-Up
Clear your inbox to zero or flag items for tomorrow.
Check off completed tasks and update your tracker.
Review tomorrow’s meetings and set reminders.
Spend 10 minutes tidying your workspace and digital files.
Weekly Review (Friday, 30 minutes)
Review each building’s open actions.
Confirm key contractor and owner follow-ups.
Check recurring deadlines (insurance, budgets, meetings).
Reflect: what worked this week? What needs adjusting?
Bonus AI Helpers
Use ChatGPT or Copilot (Microsoft 365) to draft or summarise emails.
Record meetings with Otter.ai or Microsoft Teams Transcription.
Create quick visual templates with Canva Magic Write.
Proof correspondence using Grammarly
Tip: Print this checklist or pin it at your desktop. Small, consistent habits compound into major time savings and smoother days for every strata manager.
